Information for Guests

Dear guest. On this page, you will find practical information regarding your stay at the Department of Computer Science (DIKU). We recommend that you read the information on this page carefully to ensure a stress-free visit and that all pre-approved expenses are within the rules and can be reimbursed.

When your host has contacted Section Support regarding your visit, they will reach out to you to help plan your visit and clarify any questions.

If you have not heard from Section Support or if you have any questions, you are always more than welcome to write us an e-mail using the contacts to the right.

 

 

Travel

If you have an agreement with your host, you can book flight tickets yourself and be reimbursed after your visit. In this case, please save the boarding passes as documentation for reimbursement along with the receipts. If the boarding passes are on the phone, remember to take a screenshot.
Only economy class tickets (or economy premium for flights of 6+ hours and between continents) can be reimbursed. 
Flight tickets can also be booked by Section Support.
Train tickets should always be booked by yourself and reimbursed.

UCPH is not authorized to cover any kind of insurance or climate compensation.

Accommodation

DIKU's Section Support can book a hotel for you and send the booking number to you. You are also free to book a hotel yourself.  If you are staying for a longer period, you may want to consider Airbnb or other private accommodation for your stay. This can be reimbursed after the visit, but Section Support cannot book this for you.

The maximum reimbursement allowed in both cases is DKK 1.844 per night and DKK 1.383 per night after the 29th day. Please save any receipts for reimbursement.

UCPH is not authorized to cover any kind of insurance.

 

 

General

Be aware, that UCPH cannot reimburse tips, as services are included in all Danish prices.

Public transportation should always be used unless you and/or your guest are under such time pressure that taking a taxi is necessary. In any case, make sure to get a receipt for reimbursement purposes, which shows both the date and the addresses to/from.

Public transportation (bus, train, S-train, and metro) in Copenhagen is well-developed and covers the greater city area very efficiently. You can use the Journey Planner (Rejseplanen) or Google Maps to plan the best way to get from A to B.

Reimbursement
UCPH can only cover travel directly linked to the visit. This includes travel to and from work-related engagements and the first and last trip to/from the hotel. Private travel around the city cannot be reimbursed.

Tickets and Payment Options
The easiest way for visitors to pay for public transportation is to use one of the mobile apps:

  • Rejsekort app – allows you to pay as you go directly from your phone. It is simple to use, as you do not need to mark transport modes or transfers.
  • DSB app – also convenient for purchasing tickets for trains, metro, and buses.

Both apps can be downloaded and used with international credit cards. Please remember to save receipts for reimbursement purposes.

If you prefer, you can also buy a paper ticket for each trip at most train stations.

Transport from the airport and to DIKU buildings

When you arrive at Copenhagen Airport, you can easily travel to Copenhagen Central Station (Hovedbanegården) by train or to Nørreport Station or other stations by metro. Hotels are usually within walking distance from public transportation. 

To get to the Department of Computer Science (DIKU) from Copenhagen Central Station, take the metro to Vibenshus Runddel. There is only a short walk from the metro to the Department (DIKU's address is Universitetsparken 1, 2100 København Ø).

If you prefer to take the bus, you can take the buses 150S, 185, 184, and 15E from Nørreport Station to the stop Universitetsparken. There is only a short walk from the bus to the department.

To get to the Pioneer Centre for AI you can take a train, metro or bus to Nørreport station. There is only a short walk from Nørreport to the centre (the Pioneer Centre's address is Øster Voldgade 3, 1350 København K).

 

 

 

 

 

 

 

 

 

 

Be aware, that UCPH cannot reimburse tips, as services are included in all Danish prices.

If your host has offered to reimburse some or all your expenses, you must document your expenses, either by scanned copies or pictures of your receipts. Take a picture first thing, so the receipt does not get lost or unreadable. Make sure the picture is readable before you throw out the receipt. 
A receipt must show the following:

  • Date of purchase.
  • Price including credit card fees and VAT.
  • The item bought.
  • Addresses (For transportation)

Some types of expenses have a maximum reimbursement limit:

  • Flight:
    Only economy class tickets (or economy premium for flights of 6+ hours and between continents) can be reimbursed. 
    Remember to save boarding passes.
  • Accommodation:
    The maximum reimbursement allowed is DKK 1.844 per night and DKK 1.383 per night after the 29th

Before your visit, Section Support will reach out to you with instructions on how to claim reimbursement. If they do not, please contact SectionSupport@di.ku.dk. Claims of reimbursement expire three months after the last day of your visit to the Department of Computer Science.

 

 

 

 

 

 

 

 

 

 

 

 

Access Cards

If you are staying for an extended period, you might need an access card to the buildings. If you believe this is the case, please ask your host. Facility Management at DIKU orders access cards.

Guest Parking

If you are arriving by car and need to park on Campus, please contact DIKU's Facility Management directly at FM@di.ku.dk and CC your host for a single-day guest parking license.

Wi-fi

The University of Copenhagen uses eduroam. However, there is also a wireless guest network called "KU Guest" for guests who do not have access to eduroam.

When you log on to KUguest, you must first be registered using your email address as your username, and then you will receive an access code via SMS.

  1. Find the accessible wireless networks on your device
  2. Choose "KU Guest"
  3. Add you information and follow the instructions on the screen.

Access to UCPH Systems

If you are staying for an extended period and you need either a university email address or access to any other UCPH systems, please ask your host to request access from managementsupport@di.ku.dk. Please note that the process takes a few weeks

 

 

 

 

 

 

 

 

 

 

 

 

To apply for a visa to Denmark following the current rules, you must contact your local embassy or consulate.

​Please note that there might be up to 60 days of processing time for certain types of visas.​​

 

 

 

 

 

 

 

 

 

 

 

 

If you are visiting the Department of Computer Science as part of the assessment committee for a PhD defense, the PhD administration will reach out to you to plan your visit. If you have any questions before then, please contact phd@science.ku.dk.

 

 

 

 

 

 

 

 

 

 

UCPH cannot cover any expenses for family.

 

 

 

 

 

 

 

 

 

Please be aware that as a guest at UCPH, you cannot receive per diem from UCPH under any circumstances.

 

You can find general information about visiting Copenhagen on the city’s official visitor website. Here, you can find tips on public transportation, FAQs, bike rental, and more.